Job Description

Workflow Administrator

SAIC is seeking a Workflow Administrator with an active TS clearance to provide direct support to the OUSW (R&E) Executive Correspondence Office, ensuring the timely, accurate, and compliant routing of executive-level correspondence, decision packages, and formal staff actions. This role is critical in maintaining the integrity of the formal coordination and approval process within a fast-paced, high-visibility environment. The ideal candidate is detail-oriented, proactive, and a fast learner who can manage multiple priorities while adhering to established policies and timelines. This position is located in Arlington, VA at the Pentagon. Key responsibilities include managing and tracking executive correspondence packages throughout the review and approval lifecycle, coordinating routing of decision memorandums, taskers, reports, and formal packages using approved workflow systems, ensuring all submissions meet format, policy, and quality control standards before advancing to leadership for review or signature, reviewing content for completeness, accuracy, and appropriate clearances prior to forwarding to the Executive Secretariat or higher-level offices, maintaining logs, databases, and dashboards to track correspondence progress, due dates, and performance metrics, serving as a primary point of contact between the Executive Correspondence Office, subordinate directorates, and external stakeholders to facilitate timely package coordination, identifying and recommending process improvements to streamline routing, reduce bottlenecks, and enhance transparency, ensuring accurate archiving and recordkeeping of all approved and historical correspondence in accordance with OUSW (R&E) records management policies, providing general office support, assisting in scheduling coordination, meeting preparation, and communication tracking as required, ability to edit and format administrative correspondence, reference materials, reports and briefings in accordance with Department of Defense DoD 5110.4-M Manual for Written Material, and processing a myriad of actions both classified/unclassified taskers to include editing incoming/outgoing executive level correspondence; customer service phone calls; correspondence inquiries requests, and other special projects dispatched by USW(R&E).

Required qualifications include Top Secret clearance with the ability to obtain a TS/SCI required to maintain employment, US citizenship, Bachelor's degree with at least ten (10) years of relevant experience or a Masters and eight (8) or more years of experience. Additional years of experience may be accepted in lieu of degree. Familiarity with DoD correspondence standards, staffing processes, and executive-level communication practices. Strong organizational and time management skills; ability to multitask in a fast-paced environment. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite, SharePoint, and correspondence tracking systems (e.g., CATMS, or similar).

Desired qualifications include proactive and self-motivated with strong attention to detail, fast learner able to quickly adapt to changing priorities and systems, demonstrated ability to work effectively under tight deadlines, strong interpersonal skills and ability to engage with senior executives and cross-functional teams.

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