Job Description

We are seeking an Occupancy Planner to join our Occupancy Planning and Management team. This hybrid position requires on-site presence 2-3 days per week. The role focuses on identifying solutions for small-scale space needs and securing necessary approvals. As part of a national space planning team, you will support a large, dynamic financial services client in optimizing their workspace utilization. Your expertise will be crucial in developing and implementing efficient space solutions to meet the evolving needs of this fast-paced organization. Key Responsibilities include acting as single point of contact for routine space requests, listening to needs, concerns, and objections of all parties, identifying, developing, and communicating solutions to Space Planning team and line of business client, developing solutions for employees with approved medical accommodations in the workplace, advocating workplace best practices and etiquette, conducting regular audits of space utilization and occupancy data, monitoring utilization data to identify solutions, handing off approved solutions to implementation teams, packaging allocation updates with corresponding floorplans and submitting to CAFM system for processing, participating in cross-functional teams to improve space planning processes, communicating with various teams (Space Planners, Relationship Managers, Move Managers etc.), and traveling 10% as required. Data Management and Reporting responsibilities include ensuring accuracy of floor plans and occupancy data in CAFM system, coordinating data in ServiceNow (space uses, business hierarchies), producing monthly/quarterly reports for planning processes and decision-making, and accommodating ad-hoc data requests. Qualifications include Bachelor's degree or equivalent in real estate space planning, two years' corporate experience, CAFM system experience a plus, strong MS Excel skills and technology proficiency, excellent attention to detail and high-volume work management, strong written and verbal communication skills, negotiation and diplomacy skills, ability to work independently and in teams, and project management skills a plus.

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