Job Description

The Facilities Coordinator’s primary responsibility is to support the daily operations in the management of our facilities. The Facilities Coordinator is responsible for the daily coordination of onsite property vendors and employees supporting the interior office spaces and amenity spaces. Provides general overall FM services including handling routine property management operations, i.e. procurement of property supplies and services. The Facilities Coordinator will provide support to the Mailroom Manager for all mail center activities, equipment and supplies. Responsibilities include responding to facility needs and coordinating daily activities in offices and amenity spaces; managing vendor contracts for services like janitorial, exterminating, lighting, and equipment; conducting daily building inspections, creating service tickets, and coordinating repairs; obtaining vendor proposals, issuing purchase orders, and scheduling maintenance work; assisting with vendor RFP process and ensuring compliance with insurance and building regulations; supporting administrative tasks including file maintenance and meeting coordination; acting as liaison for client, visitors, and vendors, handling escalations and service requests; assisting with special projects, pilot programs, and workspace management; managing mail operations including sorting, posting, shipping, and resolving issues; maintaining office supplies and performing other duties as assigned; mastering procurement to ensure supplies are stocked; partnering with the Mailroom Manager to keep communication flowing seamlessly. Requirements include 1+ years of experience in facilities coordination and maintenance handy-work, proficiency in Microsoft Office, solid communication skills, demonstrated working knowledge of building systems (HVAC, electrical/low voltage, plumbing, fire protection, security, etc.), strong organizational and analytical skills, ability to multi-task and work both in a team and independently, excellent interpersonal, verbal, and written communication skills, and strong emphasis on customer service. Preferred qualifications include experience in facility management or related field, familiarity with CMMS systems, knowledge of procurement processes and vendor management, and experience in budget management and financial reporting.

By applying, you consent to your information being transmitted by Jooble to the Employer, as data controller, through the Employer’s data processor SonicJobs.
See Sonicjobs Privacy Policy at and Terms & Conditions at and SonicJobs Privacy Policy at and Terms of Use at

Job Tags

Similar Jobs