Job Description

Salary : $59,630.00 - $77,519.00 Annually
Location : City of Rancho Palos Verdes, CA
Job Type: Full-time
Department: Finance
Opening Date: 05/19/2025
FLSA: Non-Exempt


Job Summary
For more detailed information on this position, the Class Specification is
Join Our Team & Make an Impact!

The City of Rancho Palos Verdes is searching for a dependable, responsible team player with a great attitude who is committed to professionalism, excellence and collaboration. If this sounds like you, apply today to join our team as Accounting Clerk.
This position will be open until filled with a first review of applications on June 9, 2025
Why Rancho Palos Verdes?
Nestled on the picturesque Palos Verdes Peninsula, our city offers breathtaking coastal views, a vibrant community, and a dedication to excellence in public service. The Finance Department is staffed by dedicated professionals who are responsible for a wide range of services through the following functions:

• Fiscal Services : Budget preparation, budget monitoring, long-term financial planning, financial forecasting, financial analysis/modeling, system administration and financial reporting.
• Accounting : Managing general ledger, business processes, chart of accounts, auditing, payroll processing, and general billing
• Purchasing : Invoice processing, contract management, and processing of purchase orders
• Business Licenses : Process business licenses and provide cashiering services citywide
• Treasury : Prepare cash flow analysis, prepare bank reconciliation, and review City's investments

Who We're Looking For:
The ideal candidate is highly organized with a strong work ethic who is able to handle multiple projects and priorities. You should have:

• Exceptional customer service
• Strong analytical & problem-solving abilities
• Ability to form and foster positive working relationships
• Independent judgment within general policy and guidelines
• Experience with reconciling cash and accounts, preparing

POSITION
This non-exempt position is covered by Rancho Palos Verdes Employees Association. The incumbent must work well in a team-oriented and professional environment.

This is a multi-functional position that primarily serves as the City's cashier, responsible for operating a cash register, and for processing and reconciling payments such as business license taxes and citywide permit fees and preparing related license and permit reports. This includes but is not limited to performing a daily closing process, process payments for permits, business license, false alarm, and other revenue collections. This position also leads the annual business license renewal process and the billing and collection of miscellaneous accounts receivable for the City.
Additionally, as needed, this position provides support in accounts payable, budget, accounts receivable, and purchasing, in accordance with established policies and procedures, along with other duties assigned by the Finance management.
The Accounting Clerk is a member of the Finance Department. The incumbent's work location is at the cashiering office of the Community Development Department. Therefore, the incumbent must possess the ability to work independently in this dual work environment.

IDEAL CANDIDATE
A successful candidate must have a strong work ethic, highly organized, able to handle multiple projects and priorities, and uphold exceptional customer service. The incumbent must use tact, initiative, prudence, and independent judgment within general policy and guidelines. Incumbent must also establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Familiarity with Munis Tyler and TRAKiT (Central Square) systems or any financial software and cash register is a plus but not required. Punctuality and reliability are important, as this position serves as the Citywide Cashier.

Essential Job Functions


Management reserves the rights to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Performs a variety of routine administrative and technical account support duties related to accounts payable, accounts receivable, purchasing and/or department-specific technical account duties, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
• Verifies, posts, and records a variety of financial transactions, including expense reports, petty cash reimbursements, trust deposit payments, and transit token reimbursements. Prepares and maintains databases, records, and a variety of periodic and special financial, accounting and statistical reports; generates reports by computer and balances them appropriately.
• Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the department to which assigned.
• Maintains a variety of ledgers, registers, and journals according to established account policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
• Processes payments in batches and logs batch reports as appropriate; prepares documentation for payment; confers with vendors as necessary; enters and verifies data into the automated accounts payable system to produce payments; may prepare manual checks; prepares payments for mailing and files copies with backup.
• Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, and invoices; prepares payment requests; processes purchasing requisitions for the assigned department; converts purchase requisitions into purchase orders.
• Sets up new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts.
• Codes and logs utility bills for entry into accounts payable system.
• Monitors expenditure trends to identify potential billing issues.
• Supports maintenance of purchasing card program; processes receipts and reconciles to credit card statements.
• Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports, including quarterly sales tax revenues, journal entries, and annual 1099 federal tax forms.
• Performs general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; duplicating and distributing various written materials; and ordering and keeping inventory of office supplies.
• Assists with the year-end closing.
• Performs other duties as assigned.

Qualification Guidelines


Education and Experience:
Equivalent to the completion of the twelfth (12th) grade and (2) two years of clerical experience involving financial record keeping.

Knowledge of:

• Terminology and practices of financial and account document processing and record-keeping, including accounts receivable, accounts payable, purchasing, and general ledger.
• Business arithmetic and basic financial and statistical techniques.
• Record-keeping principles and procedures.
• City's purchasing ordinance and policies.
• Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Perform detailed account and financial office support work accurately and in a timely manner.
• Respond to and effectively prioritize multiple phone calls and other requests for service. Interpret, apply, and explain policies and procedures.
• Compose correspondence and reports independently or from brief instructions.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, record-keeping, and tracking systems. Understand and follow oral and written instructions.
• Organize your own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Special Notes
Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact us at (310) 544-5332 no later than five (5) business days before the test date.
Full-time Employee Benefits
Effective - January 1, 2025

INSURANCE PLANS
Medical: The City offers five (5) medical plans, three HMO's, one traditional PPO, and one high deductible PPO + Health Saving Account (HSA). The HMO and PPO medical plans are provided by Blue Shield and Kaiser. The City covers the entire premium for employee only and 50% of the premium for employee plus dependent(s). If enrolled in the high deductible Blue Shield Silver plan PPO+HSA, the City's annual contribution to the HSA is $4,300 for employee only or $8,550 for employee plus dependent(s). Employees can make additional contributions, on a pre-tax basis, to their HSA account through payroll deductions, up to the IRS limits, based on their age and coverage level.

Medical opt-out payment: Employees who show proof of insurance elsewhere and do not enroll in the City's medical plan can receive up to 50% of the premium cost of the least expensive medical plan. The 2025 medical opt-out monthly payment is $340.52.

Dental & Vision Plans: The City covers the entire premium for employee only and 50% of the premium for employee plus dependent(s). The City offers two dental plans provided by Delta Dental and one vision plan provided by VSP.

Employee Assistance Program (EAP): City paid confidential Employee Assistance Program (EAP) to all employees and immediate family members.

Life Insurance:
City paid term life insurance (with AD&D) policy with a value of twice the annual salary (up to $350,000). The City also provides group term life and AD&D benefits for spouses ($5,000) and their children ($2,000). Option for additional insurance coverage for employee and dependents.

Short-term & long-term disability:
Employees participate in the State Short-Term Disability Insurance program. The annual premium is determined by the state and based on gross annual pay. The premium is deducted from the employee's paycheck. City paid long-term disability insurance with a benefit set at 66.7% of monthly earnings to a maximum benefit of $10,000 per month, after a 90-day waiting period (due to injury or illness).

OPTIONAL BENEFITS
AFLAC plans, Legal Access Plan, 529 College Savings Plan, Pet Insurance, Credit Union membership, and Flexible Spending Accounts (Section 125).

Education Reimbursement
The City offers a reimbursement of up to $500 per fiscal year for tuition, fees and books for job-related coursework.

MONETARY AWARD Employees are eligible to receive monetary awards of up to 5% of their gross annual pay in recognition of exemplary performance, subject to the approval of the Department Head and City Manager.

#LiveWellRPV
The City is proud to offer a Wellness Program designed to support both physical and mental well-being, offering a variety of resources, activities, monthly workshops focusing on nutrition, fitness, emotional wellness, and mindfulness.

HOLIDAYS
Five (5) fixed holidays, one (1) floating holiday, plus the winter holiday break (see below).

• Memorial Day (last Monday in May)
• Independence Day (July 4th)
• Labor Day (first Monday in September)
• Thanksgiving (fourth Thursday in November)
• Friday after Thanksgiving
• Winter Holiday Break (work days between and including December 24th and January 1st)
• Two Floating Holidays (one is designated by City Manager)

LEAVES
Sick: Sick leave is accrued at the rate of 8 hours for each full calendar month of service (96 hours per year); max accrual of 720 hours.
Wellness: Employees are eligible to earn wellness leave of 4.5 hours of paid wellness leave for each designated block of 10 consecutive weeks of attendance without using any sick leave time. Maximum accrual of 9 hours.
Administrative Leave: Administrative leave up to 62 hours per fiscal year for exempt employees only. Initial allotment will be pro-rated, based on start date within fiscal year (July 1 to June 30).
Vacation: An employee's vacation accrual rate is determined by the years of full-time service to the City of Rancho Palos Verdes in the manner specified below, with options to cash out up to 80 hours of future annual vacation accruals with the approval of the City Manager. The vacation leave schedule is as follows:

• 80 hours per year, 1st month through 2 years
• 96 hours beginning 3rd year
• 120 hours beginning 6th year of service
• Additional hours are accumulated beginning in years 16-20 (up to maximum of 160 hours/year.

RETIREMENT
CalPERS: The City participates in the California Public Employees' Retirement System (CalPERS):
2% @ 60 for employees with continuing CalPERS employment with a 7% employee contribution OR
2% @ 62 for new CalPERS members (PEPRA) with a 7.75% employee contribution.
Employee contributions are made on a pre-tax basis. Final compensation for both plans is determined by the three-year average option.

Deferred Compensation: Employees have the option to contribute to a deferred compensation 457b retirement plan (on a pre-tax basis), up to IRS limits. The City's contribution is based on CalPERS Tier.

Retirement Health Savings Account: Employees will be enrolled in the City's Retirement Health Savings (RHS) account the first of the month following completion of their initial probationary period. The City contributes $72.26 per pay period into the account and employees contribute 1% of their base salary.

Social Security: The City does NOT participate in the Social Security program for full time employees; however, participation in MEDICARE is mandatory. The 1.45% mandatory contribution is paid by the employee.

WORK SCHEDULE
Full-time employees work 80 hours in 9 days (9/80) and receive every other Friday off. City Hall hours are Monday - Thursday, 7:30 a.m. to 5:30 p.m., and 7:30 a.m. to 4:30 p.m. on Friday.
01


Candidates will be evaluated based on the information provided on both the application and the responses to the following supplemental questions. Failure to fully detail all experience or stating experience in response to the supplemental question but not listing the experience in the application, copy/pasting information, or responses referring to your resume may eliminate you from consideration. Do you understand this requirement?

• Yes
• No

02


Indicate the highest level of formal education you have achieved.

• Some high school
• High School diploma or equivalent
• Some college
• Associate's Degree
• Bachelor's Degree
• Master's Degree

03


For your college degree, indicate the field of study (major coursework) below.
04


How many years of clerical experience do you have involving financial record keeping?

• None
• Less than 6 months
• 1 year
• More than 1 year less than 2 years
• 2 years or more

05


How many years of experience do you have working with the public at a customer service counter?

• None
• Less than 6 months
• 1 year
• More than 1 year, but less than 2 years
• 2 years of more

06


How many years of experience do you have in handling cash and performing cashier duties?

• None
• Less than 6 months
• 1 year
• More than 1 year, but less than 2 years
• 2 years of more

07


Please describe your experience with accounting software. Include the tasks you performed using the software.
08


List the type of financial transactions you have processed (e.g., invoices, expense reports, bank reconciliations, journal entries).
Required Question City of Rancho Palos Verdes, CA

Job Tags

Holiday work, Full time, Contract work, Temporary work, For contractors, Immediate start, Flexible hours,

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